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Corporate rate quandary...

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Corporate rate quandary...

Post by jnzfoo on Tue Dec 24, 2013 2:11 pm

Hello all you wise people,
I have a friend who works for a radio station as an event planner and He has recommended me for a corporate event. They are doing give aways (a $20000 RV!!!!) And will have bounce houses and kids games. they want the painting to be free for the kids so I need to give them an hourly rate. He said they expect it to be 4-5 hours and I have no idea how many kids will show up. I've never done something like this before. I'm so scared and excited and I have no idea what to charge!! Help....
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jnzfoo

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Re: Corporate rate quandary...

Post by eviedejesus on Tue Dec 24, 2013 4:00 pm

charge your hourly rate
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Re: Corporate rate quandary...

Post by TheGildedCat on Tue Dec 24, 2013 9:19 pm

Ask them how many people they want accommodated by your services and go from there. From that number, you'll be able to figure out if you need to recruit and subcontract other painters or if you can handle it on your own.
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Re: Corporate rate quandary...

Post by Denise Cold on Wed Dec 25, 2013 12:56 am

I only charge more for corporate events if it's a constant line expected and I'll need a line manager (up to 30 per hour)
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Re: Corporate rate quandary...

Post by barbb919 on Wed Dec 25, 2013 1:01 am

charge your hourly rate and have them provide you with a line mgr if they are expecting a large amount of people.
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Re: Corporate rate quandary...

Post by eviedejesus on Wed Dec 25, 2013 2:04 am

Denise, it seems so weird to see you without facepaint - Lol. Love your glasses.
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Re: Corporate rate quandary...

Post by nikkili26 on Wed Dec 25, 2013 3:18 pm

Yeah, im loving the hair, denise!


Corporate I charge $65 an hour if I'm alone, it's at least 4 hours and it's not busy. But other wise, they get my regular hourly rate, plus whatever extra stuff I'll need to get the job done right.
I've got an invoice system though.
The most I charge has been $140 an hour, if the expectation is over a hundred.i can bang out some fast faces, but it depends on the gig details.
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Re: Corporate rate quandary...

Post by jnzfoo on Wed Dec 25, 2013 3:23 pm

Thank you guys, this is so helpful.
Denise, you are beautiful.
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Re: Corporate rate quandary...

Post by Coral3 on Thu Dec 26, 2013 5:22 pm

It's entirely reasonable to charge more per hour for 'free to public' events where you're likely to get swamped. Reason being, the more faces you paint per hour the more paint you use (a full face butterfly uses about the same amount of paint when painted painted in 1 minute as is does painted in 3 minutes), also more wear and tear on brushes, more sponges to wash out when you get home etc etc. Plus you're going to work harder, more pressure to paint fast, more stress etc.
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Re: Corporate rate quandary...

Post by ReRe on Thu Dec 26, 2013 7:46 pm

I would also make sure that you can put your tip jar out. Since the public doesn't have to pay, they are more likely to leave a tip. JMO Smile
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Re: Corporate rate quandary...

Post by Denise Cold on Thu Dec 26, 2013 9:55 pm

I agree with Coral. Long line events are stressful, not much fun, can be painful if it's a multi-hour event and the only time I've had to argue/fight with people. I would post the option to charge more on your website for the future. I choose to use it to invite my husband because the peace of mind of having him there, but it does cost more in supplies and materials to do it so don't feel badly if the situation warrants it.

Thanks for the compliments, ladies...I think it's the first time in a long time I've posted my own face. My golden hair is actually an accident. I'm going gray (like my Grandma so I don't mind so much) and I was tired of messing with it so I was going to do an interim "Ash Blonde"...basically grey...but there was no color in the tube! So this is my no-color color! I'm kind of silver and gold for Christmas right now. Not quite sure what to do with it so I'm going to keep growing it out and see what I get.
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Re: Corporate rate quandary...

Post by jnzfoo on Sat Dec 28, 2013 10:34 am

Thanks for all the great advice! With the help of my friend at the station, who sts these kinds of things up, and taking in all your advice, I think I have my plan. Since this is their first time doing this t type of promotion, they aren't sure how many people will show up so going with a higher hourly rate to start with, that way I have some wiggle room to negotiate with and still come out ahead. I'm definitely using the tip jar! I've only done private birthday parties so far so I'm excited for something so challenging. Smile
Denise, I hope to the heavens that when I start to go gray, it will be that pretty. Smile
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jnzfoo

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Re: Corporate rate quandary...

Post by Chuck Stark on Mon Dec 30, 2013 2:01 pm

Another thing you can do is to quote 2 rates, one with supplying your own line manager, and another if they supply one.

Most of the time they will provide you with the line manager at the lower fee. If it is built into the price then it helps avoid a volunteer situation where they tend to wonder off after the first half hour.

Any event where you are painting for free that is being well advertised, you will be wishing for either another painter or a line manager.
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Re: Corporate rate quandary...

Post by novice tammy on Mon Dec 30, 2013 9:20 pm

Not to mention with this event being for a radio station they will probably announce the remote event between each set of songs... "bring the kiddies down for free face painting" could be really busy booking.
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Re: Corporate rate quandary...

Post by jnzfoo on Tue Dec 31, 2013 2:43 pm

That does make me nervous. Ack! This will be a huge learning experience for me. I've never been to an event where I would need a line manager...what do they do? I have several people in my life who would love to helpme out. If you had to give them a single lump sum dollar amount, not an hourly rate, what would you say? I'm pretty sure I'm going to be busy the while time and I'll definitely need to make a big paint and supplies order. Any advice on this kind of thing would be greatly appreciated by this newbie. Smile
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jnzfoo

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Re: Corporate rate quandary...

Post by TheGildedCat on Tue Dec 31, 2013 3:03 pm

First, make sure you have a signed contract and non-refundable deposit before you order any supplies.
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Re: Corporate rate quandary...

Post by nikkili26 on Wed Jan 01, 2014 3:08 pm

^^^^^
always.

anytime you have to come out of your own pocket prior to a gig-DON'T!!!!

always ALWAYS charge them and include it in the deposit.

I cover this by calling the deposit and travel/lodging fee....the travel fee is non refundable, and includes supplies.
the deposit is an advance payment deducted from the total.

I'm always open to refunding the deposit, but not the travel and supplies unless there is a REALLY good reason for last minute cancelation.
I don't know about you, but just because the gig is a few hours on the weekend doesn't mean i didn't run around all week getting prepped and practicing!i need some compensation for my time investments!
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Re: Corporate rate quandary...

Post by jnzfoo on Sat Jan 04, 2014 12:12 pm

That is very good advice. I did build my supply purchase and travel (thought it is close) into my price. She seemed to think it was reasonable and just had to get it approved by her boss. If they do hire me, I'm sure I'll be posting another topic about how best to go about it. Lol. I've only done birthday parties in the two months since I started painting. Smile
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Re: Corporate rate quandary...

Post by Sweet Loretta on Sun Jan 05, 2014 3:37 pm

Legally deposits are refundable and retainers are not. If you charge a deposit expect to give it back if the gig falls apart. Charge a non-refundable retainer.

Not sure why one would charge a fee for supplies that is a cost that should be built into your business overhead, which is reflected in your hourly or overall rate.

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Re: Corporate rate quandary...

Post by rthling on Sun Jan 05, 2014 3:44 pm

I have a day rate, which is eight hours for the price of 7.5. That rate is $600.
I require a 50% reservation fee, and I am not booked until I have that and a contract.
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Re: Corporate rate quandary...

Post by nikkili26 on Sun Jan 05, 2014 8:02 pm

sweet lorretta, I like the idea of a retainer.i believe someone else had suggested that also, a $25 retainer or something along that cost.

However, some of my gigs are over a hundred miles away- I probably could build that into my rate, but then it wouldn't be fair to the gig that is only a mile down the street.
As for supplies, I have the majority of supplies built into my price, but occasionally I get a gig that requires me to purchase specifically for that gig...so since it isn't something I was already going to need or use, I do charge it on separately if it's necessary for the gig.

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Re: Corporate rate quandary...

Post by Sweet Loretta on Fri Jan 10, 2014 1:56 pm

It is ok for one to vary the rate and/or retainer rate based on many factors, distance, hours booked, service required....
I live a ways out and travel a long way for all my gigs. I too will easily do a 100 miles one way.

As for supplies 98% of anything will be overhead. Unless one is body painting and the client says I want the mermaid to have seashell breast coverage, and one could say well those cost $xx ontop. Still I just factor that in to my rate and clients hiring me for such understand that specialty jobs are not cookie cutter. So cookie cutter, set rates do not apply Contracts do have extras added in, but really most all supplies are overhead. There is a process of building the kit an artist needs and wants to be bidding on jobs.
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Re: Corporate rate quandary...

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