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When to send an invoice

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When to send an invoice

Post by creativelyjones on Fri May 22, 2015 9:18 pm

Hi Everyone!

I'm still learning my way around in terms of my business administration and need a bit of feedback.
If you're hired out by another face painter and the booking is confirmed, when do you send the invoice?
I try to do it as soon as I've received confirmation. Having been swamped by paperwork in the past, I have devised a system so that things are not slipping through the cracks. What are your thoughts, please?

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Re: When to send an invoice

Post by Tineke on Sat May 23, 2015 2:41 am

I have a system, where every monday I schedule administration: paying bills, sorting papers for my taxes, filing bank receipts, and making invoices.
I send an invoice 1 month before the date, and my payment terms are 2 weeks after invoice date. So I still have time to send a 'friendly' reminder that my invoice hasn't been settled Wink
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Re: When to send an invoice

Post by Guest on Sat May 23, 2015 10:30 am

So you are being sub-contracted by another painter? Invoice when confirmed would be my preference.

I don't work for others. I provide the invoice on the day of the event to the client (per the terms of the contract) and payment IS required then as well. I have several clients that request the invoice in advance in order to get the cheques ready so I will do that for them.

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Re: When to send an invoice

Post by Forest-Fairy on Mon May 25, 2015 1:12 pm

I send an invoice after I get all the details and a confirmation reply. Then I only add it to the calendar once i get a deposit and signed contract.
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